---
title: Share files with external organizations in ProjectWeb
description: Help Center
---

[Skip to content](https://help.inspectly.com/en/share-files-with-external-organizations-in-projectweb#main-content)

English

Show submenu for translations

[![Inspectly-logo.png\]](https://help.inspectly.com/hs-fs/hubfs/Inspectly-logo.png?height=40&name=Inspectly-logo.png)](https://help.inspectly.com/en?hsLang=en)

Open main navigation

Close main navigation

- English
  
  Show submenu for translations
- [Go to inspectly.com](https://inspectly.com/)

[Go to inspectly.com](https://inspectly.com/)

 Hi, how can we help you today?

- There are no suggestions because the search field is empty.

1. [Help Center](https://help.inspectly.com/en?hsLang=en)
2. [Guides for use and setup](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en)
3. [Projectweb - Setup](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#projectweb-setup)

# Share files with external organizations in ProjectWeb

This article covers how to share project-specific and global files with external organizations in ProjectWeb.

### **Share project-specific files in ProjectWeb from a new folder**

If there are no pre-existing folders or files associated with a project, you can follow these steps:

Your projects ➜ Select project ➜ Click on Files ➜ Click on Create Folder

![](https://help.inspectly.com/hs-fs/hubfs/Knowledge%20Base%20Import/20425231654301.png?width=803&height=456&name=20425231654301.png)

Here you can customize settings for three functions for your folder:

- Basic Data
- Internal Access
- External Access

 

#### **Master Data**

Select Master Data ➜ Enter folder name ➜ Adjust settings

![](https://help.inspectly.com/hs-fs/hubfs/Knowledge%20Base%20Import/20446725188509.png?width=602&height=500&name=20446725188509.png)

 

Here you can change the following settings:

- **Folder name**: Give your folder a relevant name
- **Active**: Here you can activate or deactivate the folder
- **Visible on app**: Choose whether the folder should be available on the app

 

 

#### **Internal Access**

Click on Internal Access ➜ Select professions ➜ Select user groups

![](https://help.inspectly.com/hs-fs/hubfs/Knowledge%20Base%20Import/20446725193245.png?width=583&height=505&name=20446725193245.png)

Here you can change the following settings:

- **Select professions**: Choose which professions should have access to the folder
- **Select user groups**: Choose which user groups should have access to the folder

 

#### **External Access**

Click on External access ➜ Limit the access to folders ➜ Adjust External permissions ➜ Adjust Invitation emails

![](https://help.inspectly.com/hs-fs/hubfs/Knowledge%20Base%20Import/20446741607965.png?width=591&height=481&name=20446741607965.png)

Here you can change the following settings:

- **Hide from externals**: Deny all external organizations access to the folder
- **Share with all externals**: Share your folder with all external organizations associated with the project
- **Share only with selected professions**: Share the folder only with the selected disciplines
- **Allow externals to upload files to this folder and its subfolders in ProjectWeb**: Permit external organizations to upload files to the folder from ProjectWeb
- **Send invitation mail to new externals**: Ensure new external organizations receive access to the folder

Finish by clicking Save. The folder is now created, and your external organizations and subcontractors can access the folder from ProjectWeb.

 

### **Share project-specific files in ProjectWeb from an existing folder**

If you have already created folders and uploaded files to them, you can do the following to share them with external organizations and subcontractors:

Select Project ➜ Click on Files ➜ Click on the three dots to the right of the desired folder ➜ Click on Edit

![](https://help.inspectly.com/hs-fs/hubfs/Knowledge%20Base%20Import/20447891700509.png?width=638&height=487&name=20447891700509.png)

By clicking on the pencil icon for the desired folder, you can change the folder settings just as you would when creating a new folder.

After editing, your external organizations and subcontractors will have access to the shared files in ProjectWeb.

 

### **Share global files in ProjectWeb**

Select Account ➜ Click on Global files

![](https://help.inspectly.com/hs-fs/hubfs/Knowledge%20Base%20Import/20447875333405.png?width=567&height=596&name=20447875333405.png)

 

From here, external access to the folders can be customized in the same way as described earlier in this guide for project-specific file folders.

 

### **Contact us**

If you have any questions, you are always more than welcome to contact our support at [support@inspectly.com](mailto:support@inspectly.com)

- [Guides for use and setup](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#main-content)

    - [Users](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#users)
    - [Digital QA / Checklists](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#digital-qa-checklists)
    - [Punch Lists](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#punch-lists)
    - [Inspection](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#inspection)
    - [Photo Documentation](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#photo-documentation)
    - [Files and Drawings](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#files-and-drawings)
    - [Projectweb - External use](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#projectweb-external-use)
    - [Account Settings](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#account-settings)
    - [Market place](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#market-place)
    - [Projects](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#projects)
    - [Reports and prints](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#reports-and-prints)
    - [Insights Center](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#insights-center)
    - [Tasks](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#tasks)
    - [Change Orders](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#change-orders)
    - [Handover](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#handover)
    - [Projectweb - Setup](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#projectweb-setup)
    - [Tile menu](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#tile-menu)
    - [Additional modules and settings](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#additional-modules-and-settings)
    - [Dashboards](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#dashboards)
- [Flow](https://help.inspectly.com/en/flow?hsLang=en#main-content)

    - [Knowledge Alerts](https://help.inspectly.com/en/flow?hsLang=en#knowledge-alerts)
    - [Files](https://help.inspectly.com/en/flow?hsLang=en#files)
- [Inspectly App](https://help.inspectly.com/en/inspectly-app?hsLang=en#main-content)

    - [In general](https://help.inspectly.com/en/inspectly-app?hsLang=en#in-general)
    - [Projects](https://help.inspectly.com/en/inspectly-app?hsLang=en#projects)
    - [Digital QA / Checklists](https://help.inspectly.com/en/inspectly-app?hsLang=en#digital-qa-checklists)
    - [Menu and settings](https://help.inspectly.com/en/inspectly-app?hsLang=en#menu-and-settings)
    - [Photo Documentation](https://help.inspectly.com/en/inspectly-app?hsLang=en#photo-documentation)
    - [Tasks](https://help.inspectly.com/en/inspectly-app?hsLang=en#tasks)
- [New Releases](https://help.inspectly.com/en/new-releases?hsLang=en#main-content)

    - [Admin News](https://help.inspectly.com/en/new-releases?hsLang=en#admin-news)
    - [New in App](https://help.inspectly.com/en/new-releases?hsLang=en#new-in-app)
- [Integrations](https://help.inspectly.com/en/integrations?hsLang=en#main-content)

    - [Integrations](https://help.inspectly.com/en/integrations?hsLang=en#integrations)

[![Inspectly - Contractors favorite tool for documentation](https://help.inspectly.com/hs-fs/hubfs/avidly/assets/logos/inspectly_grey_pink_web.png?width=93&height=24&name=inspectly_grey_pink_web.png "Inspectly - Contractors favorite tool for documentation")](http://inspectly.com)

[Inspectly | Help Center](https://help.inspectly.com/en?hsLang=en)

Copyright © 2025, Inspectly