--- title: Scan a document description: Scan-document --- [Skip to content](https://help.inspectly.com/en/scan-a-document#main-content) - [English](https://help.inspectly.com/en/scan-a-document) - [Dansk](https://help.inspectly.com/da/scan-a-document) English Show submenu for translations [![Inspectly-logo.png\]](https://help.inspectly.com/hs-fs/hubfs/Inspectly-logo.png?height=40&name=Inspectly-logo.png)](https://help.inspectly.com/en?hsLang=en) Open main navigation Close main navigation - - [English](https://help.inspectly.com/en/scan-a-document) - [Dansk](https://help.inspectly.com/da/scan-a-document) English Show submenu for translations - [Go to inspectly.com](https://inspectly.com/) [Go to inspectly.com](https://inspectly.com/) Hi, how can we help you today? - There are no suggestions because the search field is empty. 1. [Help Center](https://help.inspectly.com/en?hsLang=en) 2. [Inspectly App](https://help.inspectly.com/en/inspectly-app?hsLang=en) 3. [Digital QA / Checklists](https://help.inspectly.com/en/inspectly-app?hsLang=en#digital-qa-checklists) # Scan a document ## In this article we show you how to scan a physical document directly in the Inspectly App with Document Scanner — and how to display it in your report. ### **Scan a document** Open the Inspectly App → open the camera on your registration → tap the **Document Scanner** icon → hold the camera over the document → tap **Save** When you are in Document Scanner mode, the app automatically detects the document in front of the camera and saves it as a PDF.   **Note:** The screen may look slightly different on iOS and Android, but the steps are the same. **Tip:** You can scan multiple pages in the same document. If you scan five pages, they become five PDF pages. Tap **Save** when you are done. The document is saved as a **file** (PDF), not as an image. In the report it can be shown as a link and — if the setting is turned on — as the full PDF pages (see "How the document is displayed in the report" below). ### **Use Document Scanner as the answer to a photo question** If you have a question with the answer type **Take a photo** (for example in Digital QA), you can answer it with Document Scanner: Select the question → tap **Take a photo** → tap the **Document Scanner** icon → scan → **Save** The question now counts as answered. If you have a validation rule — for example "if the answer is No, you must take a photo" — it is triggered as usual, and any task created by the validation rule gets the document attached. **Note:** Even though the document is saved as a file, it is also registered as an image on the question, so your answer and your validation rules work as expected. ### **How the document is displayed in the report** In the report your scanned document is always shown as a **link** that you can click to open and download the PDF. If you also want to show the full PDF pages directly in the report, a setting must be turned on. The two settings look similar, but each one controls a different report type: | **Report type** | **Setting** | **Where you turn it on** | | --- | --- | --- | | **Single report** | **Show PDF in reports** | Account settings | | **Full PDF report** | **Show PDF in report** | On the individual module |   ### **Single report** Go to your **account settings** → turn on **Show PDF in reports** ### **Full PDF report** When you print a full report and choose which modules to include: select the module → turn on **Show PDF in report** for that module **Note:** If the setting is turned off, your scanned document is shown only as a link — for both the single and the full PDF report. The link still works: click it to open and download the PDF. **Tip:** If you scan multiple pages, they are shown as multiple PDF pages when the setting is turned on (five scanned pages = five pages in the report). ### **Worth knowing** **Note:** Document Scanner is only available in the app and only on registrations. You use it to scan via the camera — it is not intended for drawings or for uploading existing files. **Why does it say "photo taken" when I have scanned a document?** Document Scanner always saves the scan as a **file** (PDF). On a photo question, the question is at the same time marked as answered — "photo taken" — so your answer and your validation rules work as usual. The document itself is stored as a PDF file, not as a photo. ### **Contact us** If you have any questions, you are always more than welcome to call our support team on **+45 70 60 60 55** or send an email to **support@inspectly.com**. - [Guides for use and setup](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#main-content) - [Users](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#users) - [Digital QA / Checklists](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#digital-qa-checklists) - [Punch Lists](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#punch-lists) - [Inspection](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#inspection) - [Photo Documentation](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#photo-documentation) - [Files and Drawings](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#files-and-drawings) - [Projectweb - External use](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#projectweb-external-use) - [Account Settings](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#account-settings) - [Market place](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#market-place) - [Projects](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#projects) - [Reports and prints](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#reports-and-prints) - [Insights Center](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#insights-center) - [Tasks](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#tasks) - [Change Orders](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#change-orders) - [Handover](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#handover) - [Projectweb - Setup](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#projectweb-setup) - [Tile menu](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#tile-menu) - [Additional modules and settings](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#additional-modules-and-settings) - [Dashboards](https://help.inspectly.com/en/guides-for-use-and-setup?hsLang=en#dashboards) - [Flow](https://help.inspectly.com/en/flow?hsLang=en#main-content) - [Knowledge Alerts](https://help.inspectly.com/en/flow?hsLang=en#knowledge-alerts) - [Files](https://help.inspectly.com/en/flow?hsLang=en#files) - [Inspectly App](https://help.inspectly.com/en/inspectly-app?hsLang=en#main-content) - [In general](https://help.inspectly.com/en/inspectly-app?hsLang=en#in-general) - [Projects](https://help.inspectly.com/en/inspectly-app?hsLang=en#projects) - [Digital QA / Checklists](https://help.inspectly.com/en/inspectly-app?hsLang=en#digital-qa-checklists) - [Menu and settings](https://help.inspectly.com/en/inspectly-app?hsLang=en#menu-and-settings) - [Photo Documentation](https://help.inspectly.com/en/inspectly-app?hsLang=en#photo-documentation) - [Tasks](https://help.inspectly.com/en/inspectly-app?hsLang=en#tasks) - [New Releases](https://help.inspectly.com/en/new-releases?hsLang=en#main-content) - [Admin News](https://help.inspectly.com/en/new-releases?hsLang=en#admin-news) - [New in App](https://help.inspectly.com/en/new-releases?hsLang=en#new-in-app) - [Integrations](https://help.inspectly.com/en/integrations?hsLang=en#main-content) - [Integrations](https://help.inspectly.com/en/integrations?hsLang=en#integrations) [![Inspectly - Contractors favorite tool for documentation](https://help.inspectly.com/hs-fs/hubfs/avidly/assets/logos/inspectly_grey_pink_web.png?width=93&height=24&name=inspectly_grey_pink_web.png "Inspectly - Contractors favorite tool for documentation")](http://inspectly.com) [Inspectly | Help Center](https://help.inspectly.com/en?hsLang=en) Copyright © 2025, Inspectly